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Safety Procedures for Corporate Travel Plans

You’ve figured out the pricing, logistics, timing, and even the perks, but what happens when an employee is in danger? In the case that an employees’ trip goes downhill, you will need to have the appropriate procedures in place. Groundlink is one step towards ensuring your employee’s safety. As your professional and first-class black car service, we have created a guide to corporate travel safety. Ensure that your employees get to their destinations and back by following the safety tips below, and learning how Groundlink can bolster your corporate travel plan.

Crisis Plan

In terms of a crisis, your employee will need access to several resources. Firstly, your employee will need the destination’s emergency numbers. They will also need multiple points on contact within your company dedicated to their travel needs. Furthermore, your company will need to dedicate an employee to watch the political climate of the country during the trip. The in-country traveler will have access to local news but may lose focus of the political climate.

Traveler Profile

Employee needs are a top priority. Does your employee have high-blood pressure or allergies? It is imperative to have a record of these needs. This information will affect their accommodations, where they can eat, and what activities they can do.

Medical Support

In the case that your employee is in need of medical support, your traveler profile will be extremely beneficial. In addition to extensively recording your employee’s health information, make sure your employee has the following documents to expedite their medical care:

  • A Passport Copy
  • Their Primary Health Insurance Information
  • Their Visa(If Needed)
  • A copy of their prescriptions

Transportation Plan

What happens when your employee departs their flight? Do they hail a taxi, take a black car, or even take the train? Every possible method of transportation will need to be considered at the beginning of your travel planning. With potential threats relating to civil unrest, kidnappings, and even assault you will need to ensure that there are no gaps in your transportation plan.

Duty of Care

It is common to seek a duty of care policy from your accommodation and transportation partners, but have you also provided a duty of care to your employees? It is essential to reiterate every way your company will care for employees during corporate trips.
From health procedures to providing comfort, your employees need to trust that your corporate travel plan puts them first.

Local Laws and Customs

Depending on your employee’s destination local laws can be unpredictable. For example, in several countries, drinking is illegal. Ensure that your employees are aware and avoid unknowingly breaking the law.

Groundlink’s Impact on Travel Safety

With service in over 460 markets around the world, Groundlink offers:

No matter where your employees go, Groundlink will be there to take care of them.

Visit Groundlink.com to get started.

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