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Travel Tips for Production Companies

The media and entertainment industry is a fast-paced field with ever-changing guidelines, demands, and trends for firms to continually keep track of.

For production companies, travel is a given but can be challenging to manage. Whether you’re arranging travel for meetings and events, for your crew to and from the studio, or planning a road trip or flight to your filming destination, it’s essential to have an adequate travel strategy in place for both your crew and your equipment.

Here are a few travel tips for production companies.

Accommodate and Impress Your Arrivals for Meetings and Events

Driver handing passenger luggage

When arranging meetings for new or potential talents, the first impression is everything. It would be best if you welcomed them with smooth, professional travel. Manage all aspects of their ground transportation in a way that requires little to no effort on their end. Send a reliable, luxury sedan to the airport to greet them, and get them to their meeting on time.

This type of travel management should be applied to large events and showings, as well. Keep track of your transportation for events of any size through GroundLink Events. Our dedicated Events team is available 24/7 to support you.

Manage All Travelers in A Centralized Location Where You Can Modify Bookings

Brio, GroundLink ground travel management

When managing travel for your production company, it’s vital that you plan ahead, and can access a living document or dashboard with all travel details. Flight, hotel, and ground travel information all need to be accounted for.

Brio, GroundLink’s online travel management dashboard, allows you to access a live manifest of your travelers, track flights, and book ground transportation online. You’re able to book rides and airport transfers in advance, modify them, and track all rides in real-time through the Brio dashboard. Along the way, you have access to 24/7 Customer Service, as well.

Flying to Film? Pack Your Gear Securely, and Carry On Fragile Equipment

hardshell case for video equipment

After a long flight, the last thing you want is to arrive for filming and find broken equipment. Avoid this scenario by storing your cameras, sound gear, and most valuable materials in hardshell cases. Pelican is well-known for its protective cases, and a type to consider.

See The 6 Best Cases to Protect Your Video Gear for more options.

When flying, try to bring your most valuable camera and lenses as your carry-on items. Whatever you check as luggage, consider using TSA locks to protect what’s inside.

For more travel tips, check out 7 Invaluable Video Production Travel Tips.

It’s Showtime!

Now, you’re ready to get rolling. GroundLink can accommodate all of your ground travel needs and is your link to professional ground transportation.

Contact us today for more information!

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